Where do I start?
The first thing you need to do as your business transitions to using Leaf Data Systems for traceability data input is to make sure your business has a system administrator identified. Administrators are usually business owners or key staff persons. Each business will be responsible for setting up their employees in Leaf Data Systems, and assigning their authorization levels within the system. Anyone identified as an administrator in the previous traceability system will be carried over as an administrator to Leaf Data Systems.
If your system administrator has changed since the previous traceability system was decommissioned, you will need to contact LCB Customer Service and review the Leaf Data Systems User Manual Addendum A (Licensee User) for Admin Setup and User Profile Setup instructions.
Anyone at a business using Leaf Data Systems directly (without a third party provider) must have a Secure Access Washington (SAW) account and a unique email address. SAW is a single-sign on application gateway used by the state of Washington to simplify access to internet-accessible government services. SAW works like a key to your office building. Create a SAW account here.
Weekly Contingency Reporting ends when Leaf Data Systems goes live, or 12:01 a.m. on February 1, 2018
After the Contingency Reporting has ended, you will need to use Leaf Data Systems for inputting your traceability data. There will be a 15-day grace period where Contingency Manifest and Destruction reporting forms will be accepted as you shift to the new system.
Note: You should NOT use Contingency Manifest and Destruction after you have uploaded your current plants and current inventory into Leaf Data Systems.
Working with your third party integrator
Commercial cannabis software systems (third party integrators) registered with the State of Washington have been provided credentials from Leaf Data Systems to integrate with the system. In order to integrate, your third party provider needs to have completed development and validated with Leaf Data Systems. You should check with your third party provider to see where they’re at in the process, and confirm they are ready for go-live on February 1, 2018. More information for third party integrators is available at the Info for Third Party Integrators page.
Integrators who have validated:
- CannaData Solutions
- Cova Software
- Early Bird Solutions/Cannasol
- MJ Freeway
- Mister Kraken
- S2 Solutions
- Soro Software
Monthly Sales & Tax Reporting
Your December, 2017 monthly sales report is due by January 20, 2018. January, 2018 monthly sales reports are due by February 20, 2018. For December, 2017 and January, 2018 monthly sales reporting only, the Retailer Sales and Excise Tax spreadsheet found on the Traceability Reporting page should be used.
Email your reports to firstname.lastname@example.org, or use postal mail and send to:
PO Box 43085
Olympia, WA 98504-3085
Your December, 2017 monthly sales report is due by January 20, 2018. January, 2018 monthly sales reports are due by February 20, 2018. For December, 2017 and January, 2018 monthly sales reporting only, please use the Producer/Processor Contingency Reporting link. More information about financial reporting will be made available shortly. You will be notified via email and updates will be made online.
What do I need to upload into Leaf Data Systems?
The only information you will need to upload into Leaf Data Systems are your current plants and current inventory. Your current plants and current inventory can be added manually by inputting each line item from your Contingency Reporting inventory, or you can upload the data by using a .CSV file. Directions on how to upload your current plants and current inventory are available in the Leaf Data Systems User Manual beginning on page 17. Befoere you can transfer/sell inventory to other licensees, you will also need to enter QA results. If you use a third party provider for your traceability input, please check with them to confirm they are uploading your current plants and current inventory for you. The deadline for uploading your current inventory into Leaf Data Systems is February 15, 2018, at 11:59 p.m.
Who to Contact/Training and Support
Ongoing training information for Leaf Data Systems is available at Leaf Training for Licensees. This page also has links to the Leaf Data Systems User Manual and Addendum A (Licensee User). Webinar information and other resources are also linked via this page.
For technical support with Leaf Data Systems:
For training questions with Leaf Data Systems:
For Traceability compliance questions: