Traceability FAQs

What requirements will I have to meet with the new traceability system?
The LEAF system will initially be set up to allow you to enter data freely. It will not prompt you to correct entries that conflict with law or rule. When the system is first launched, you won’t receive many alerts or messages to warn you that you’ve entered information that is out of compliance. Some rules and specific messages will be added through system updates over time. While the system will not stop you from entering incorrect or noncompliant information, it will allow for corrections to incorrect data entries.
 
When will training begin, and when will I be able to log into the state traceability site in a training or testing mode to familiarize myself and/or my employees with the system?
By mid-October, live and recorded webinars on how to use and navigate LEAF will become available. Live training sessions have been scheduled in October in cities on both the eastern and western sides of the mountains.  Registration is now open on the LEAF Training for Licensees page. Access to the state traceability site test will be granted after you've received initial training.  
 
Will my entire inventory have to be re-tagged with new bar codes/IDs?
No. The new traceability system will honor your current inventory’s ID sequencing, and the vendor will migrate your current plant/product numbering convention to the new platform. 
 
Will I have to change the commercial software I use to run my business? 
No. In fact, we do not recommend you change your commercial software at this time, due to the pending change-over of the state system and because your commercial software may prove instrumental in helping you “true up” traceability data during the transition period when there may be state system downtime. Your commercial software provider will need to validate their product(s) against the LEAF API in order to integrate with the system. Make sure your third party software provider has completed MJ Freeway’s software validation process. Information for integrators can be found at https://lcb.wa.gov/marj/-traceability-third-party-integrators.
 
Will I need a Secure Access Washington (SAW) account if I use third party commercial software to report traceability data?
Yes, you will need a SAW account to access and use the new LEAF system. A SAW account is a state requirement for businesses interacting with state government agencies. The sign-on process to the new LEAF system will be integrated with SAW so that you'll only have to log in once, through a combined portal. 
 
Many Marijuana licensees already have SAW accounts, but chances are some of your employees may not have registered with SAW. Please have your staff members who will interact with the new LEAF system sign up for their own SAW account at https://secureaccess.wa.gov/public/saw/pub/displayRegister.do
 
It's easy to do, and only takes a few minutes. 
 
If your business operates third party software that integrates with the traceability system's API, your business will still need to upload traceability data if the integration doesn't work, or fails for some reason. Whether you use third party software or not, LEAF training is important for all licensees.
 
Will the agency grant a moratorium on, or otherwise relax, licensee responsibilities for maintaining and reporting traceability data during the transition?
No.  State law requires licensees to maintain and report current inventory at all times, even during a system transition. 
 
Is it true that MJ Freeway won’t provide data for public records requests? 
No, this is not true.  As WSLCB’s Marijuana Traceability system contractor, MJ Freeway will provide the data to support public records requests as required by law.   
 
 
 
 
  
 
 
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